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Front Office - Registrar #R9-01252022

Job number:

Front Office - Registrar #R9-01252022


Support Staff


Front Office - Registrar #R9-01252022




Monday - Friday


Applicants to be considered for this position must apply online and upload your resume for each position. Employees wishing to be considered must complete a transfer form.

All outside applicants must complete online testing. Once application is in place and if favorable for this position, you will receive an e-mail with instructions. Please remember your e-mail address on your application. Expect 1.25 – 1.5 hours for a series of 7-8 tests. If your test results are favorable, you will be called for an interview.

Role and Responsibilities

  1. Register new patients with accurate patient and insurance information and update existing accounts as needed, utilizing special software and procedures.
  2. Answer incoming phone calls and complete phone registrations & assist patients in establishing with Primary Care Physicians, including provider requirements. Schedule as appropriate per provider requirements.
  3. Greet and assist patients in a friendly, courteous and professional manner and complete in person registrations & schedule as appropriate per provider requirements.
  4. Maneuver multiple specialty systems, online websites and software to find and verify patient insurance eligibility and benefits.
  5. Invite and enroll patients to patient portal, explaining the benefits.
  6. Detail benefits to patients of pre-visit check-in, rescheduling tasks for sooner scheduling, as well as automated reminder and Outreach contact
  7. Assist desk receptionists with overflow duties of printing and mailing communication to patients, appointment confirmations, processing electronic faxes and scanned documents, and processing and reassigning incoming document tasks.
  8. Take concise, accurate phone messages, execute solutions and/or forward via electronic tasking as appropriate.
  9. Fax and/or scan confidential patient information.
  10. Process phone calls, accessing unfished calls, use a text template, view task list, work task list, create new task and other competencies as required by department.
  11. Communicate with physicians and nurses to create an efficient work environment
  12. Train other registrar receptionists when necessary
  13. Using EHR software, accurately index and file scanned documents and information into patient’s electronic medical record.
  14. Protect the confidentiality of patient’s personal, financial, and medical information
  15. Other duties as assigned by the department manager, lead receptionist or physician

Qualifications, Education Requirements and Preferred Skills

  1. Positive attitude!
  2. Ability to adapt to quickly changing situations
  3. Excellent telephone and public relations skills with pleasing telephone voice
  4. Type and spell accurately
  5. High school graduate or equivalent
  6. Must be willing to learn and work as a team
  7. Demonstrates strong communication and organizational skills, ability to prioritize, detail oriented, prompt, reliable and enjoy a fast pace environment
  8. Ability to handle stressful situations calmly and competently
  9. Open to change and innovation
  10. Learn to use the clinic’s computerized appointment scheduling systems
  11. Work requires sound judgment; working well under pressure, and skilled in details
  12. Demonstrate and maintain strong departmental team unity and clinic pride
  13. Employee performs routine, and some non-routine, continuous and repetitive work
  14. Strong computer skills and comfortable working in paperless environment
  15. Excellent verbal and written communication skills
  16. Good physical condition, able to stand, walk, sit, bend and lift 15-20 lbs

Supervisory Responsibilities: None

Physical demands: Lifting, sitting, typing, repetitive work, reaching

Position Type/Expected Hours to work: Monday - Friday

Other Duties: As assigned

Salary Range:



Tuesday, January 25, 2022


Monday, February 14, 2022